Terms & Conditions

Key Dates

  • Call for entries opens: 1 November 2023

  • Applications close: 5pm, Friday 23 February 2024

  • Selection notification: By Thursday 28 March 2024

  • Artwork delivery: Tuesday 23 – Saturday 27 April 2024

  • Announcement and official opening: 6pm, Thursday 2 May 2024

  • Finalist exhibition dates: Friday 3 May – Sunday 23 June 2024

  • Artwork collection: During gallery hours Tuesday 25 June – Friday 28 June 2024


The 2024 prize will be awarded to a painting that has not been exhibited in previous awards or prizes, and has been completed in the 12 months prior to the closing date.

For the purposes of this prize, ‘painting’ is defined as a work made with a liquid medium applied to a rigid or semi-rigid support. Works on paper are not accepted.

There is no theme.

Works are to be no larger than 200 x 200 cm and must be able to be lifted by two people.

If you are unsure, please contact the gallery for more information.

Administration Fee

Entry fee is $30 (including GST) per artwork and is non-refundable. Any application not accompanied by the appropriate entry fee will be ineligible.

Payment must be made by credit card or debit card when completing the secure online entry form.

Bayside City Council will not store any payment details, nor share your information with a third party. A tax invoice/receipt will be issued for each entry.

Terms & Conditions of Entry

  1. The BAYSIDE PAINTING PRIZE is open to citizens or permanent residents (at least 12 months) of Australia over 18 years of age. Works submitted must be the original work of the artist and completed in the 12 months prior to the closing date.

  2. The BECKETT LOCAL PRIZE (acquisitive) of $10,000 is open to any artist who complies with Terms & Conditions 1 and who also demonstrates a connection to Bayside, defined as the municipality of Bayside, Victoria. To check eligibility please visit the following website: https://www.vic.gov.au/know-your-council-bayside-city-council. A demonstrated connection is considered to be an artist who has lived, worked or studied in Bayside or the work entered into the prize is of local subject matter.

  3. The PEOPLE’S CHOICE PRIZE (non-acquisitive) of $1,000 is open to any artist who complies with Terms & Conditions 1. It will be judged by the public via a vote and announced at the completion of the exhibition.

  4. To be eligible, all Entrants must submit a complete application to Bayside Gallery by the due date. Entries received after this date will not be accepted.

  5. Applications must be made online at baysidepaintingprize.com.au or contact Bayside Gallery for a hard copy entry form.

  6. Entries for the Beckett Local Prize must be paintings that are available for acquisition by Bayside City Council in exchange for the prize amount of $10,000.

  7. All entries will initially be assessed by a Council-appointed panel, which will select a shortlist for exhibition. All Entrants will be contacted by email and advised whether or not their entry has been shortlisted. The shortlist will be final and no correspondence will be entered into.

  8. The entry must be an original, uncopied work made solely by the practitioner in the 12 months prior to the closing date for applications. If the practitioner has been assisted by technicians they must be identified.

  9. Bayside City Council recognises that the authorship and copyright of the work displayed in the final exhibition belongs to the artist.

  10. The shortlisted Entrants must permit Bayside City Council to reproduce biographical information and images of entered works in promotional material associated with the Art Prize and exhibition. Bayside City Council will attribute the artist as the author of the work wherever the work is reproduced unless it is reasonable in the circumstances not to do so.

  11. The winners of the Major Prize and the Beckett Local Prize will grant Bayside City Council a non-exclusive, perpetual copyright licence to reproduce the work for non-commercial purposes. Bayside City Council will attribute the Artist as the author of the work wherever the work is reproduced unless it is reasonable in the circumstances not to do so.

  12. Shortlisted Entrants must arrange for delivery of their work to Bayside Gallery during gallery hours, as specified above, free of any costs to the Gallery. The work delivered must be the same as the image supplied; any subsequent alterations will render the work ineligible for the Prize unless prior permission is granted.

  13. All works shortlisted must be displayed for the duration of the exhibition.

  14. All works will be insured by Bayside City Council during the exhibition. Bayside City Council will not accept liability for any loss or damage inflicted that occurs to works during transit.

  15. All works must come professionally prepared for hanging and display (suitably framed if applicable, D-rings and no hanging wire) and free of dirt and insect contamination.

  16. Works must be marked clearly on the verso with Artist’s name, title of work and orientation (demarked by an arrow on the verso). Installation instructions must be included if necessary.

  17. All artworks must be collected during gallery hours, as specified above. The Gallery will repackage artworks prior to collection using existing packing. If works are not collected by this date they will be sent to storage at the Entrant’s expense.

  18. Judges for the Bayside Painting Prize and Beckett Local Prize will be of appropriate credentials to make a critical assessment of the entries. The decision of the Judging Panel is final, and no correspondence will be entered into.

  19. Bayside City Council reserves the right to refuse display of any entry that does not meet the requirements outlined in Terms and Conditions, or any work it deems to be unacceptable for exhibition.

  20. Employees of Bayside City Council and those involved in the administration or judging of the Prize are not eligible to enter.

  21. In completing the entry form and paying the entry fee the Entrant agrees to these Terms & Conditions.

  22. If a dispute arises relating to the administration of the Bayside Painting Prize, the parties agree to negotiate to settle the dispute with the assistance of an agreed independent third party, or if no agreement can be made, by a mediator from the Australian Mediation Association before litigation.

Other Information

Bayside City Council will not be responsible for sale of works. Sales enquiries will be directed to the artist or their nominated representative.

Enquiries may be directed to Bayside Gallery:

T 03 9261 7111